Why and how do I report the activity on the Lions portal?

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Raportoinnin merkitys ja hyödyt

The effectiveness of Lions activities in Finland can only be measured if your club reports on the activities it has carried out to the Lions portal. This information will help:

Track how much service work is being done both locally and globally.
Focus resources to support the right activities and improve your efforts.
Ensure that smaller clubs and the work they do is visible at the international level.

By recording activities, Lions clubs and the international Lions organisation can use the information to direct support and resources where they are most needed. Therefore, reporting is not just a formality.

Information and materials needed for reporting

The information needed for reporting includes:

Event name and date
Number of volunteers(Lions members and external volunteers)
(e.g., work time, travel time, preparation).
Amount of donations collected (estimate monetary value)
To whom the items collected were donated

During or immediately after the collection, you should use tools that make it easy to capture this information.

Examples of tools used:

The Finnish “Nimenhuuto” service: Useful because it automatically collects information on participants and hours worked.
Shared Google Sheets file: Everyone can record when they have been present and what they have done. This allows hours to be calculated directly without the secretary having to ask for them afterwards.
Excel file: the collection officer can enter the participants in the same Excel file that he uses to make the shift lists and get the data to the secretary in the same work.
ALAP notebook / paper forms: you can also keep records in your own notebook, from which the secretary can copy the information forward.

A common practice is to include not only the time spent attending, but also the time spent travelling and time spent on preparations, such as marketing the event, dealing with traders or preparing a report.

Who reports and where can I get further guidance?

Reporting is done by the club secretary, but it is important that everyone takes care of data collection so that the secretary has all the information needed for reporting.

Make arrangements with your club secretary to do the reporting.

Exercise

Make a plan with your club secretary for a way to collect information that works for your club.

Remember to join the ALAP group for the course

Join the ALAP discussion group

Join the ALAP WhatsApp group. There you can discuss ALAP fundraising, share new ideas and ask for advice from more experienced ALAP volunteers. To join, click on the button above or open it with a QR code on your mobile phone. Joining is free of charge. Note: You will only see new messages, i.e. no messages will be visible in the group when you join.

What you can do in the group:

Share photos of your own collections and see what others have done.
Ask questions about ALAP collections.
Help others and answer questions that have been asked.
Share new ideas and insights with others.

Open the QR code with your mobile phone camera

NOTE: Log in to get your course certificate!!!

Because you are not logged in, you cannot receive a certificate of completion of the course. Please log in to mark the courses as completed. You will receive a certificate by email which you can add to your LinkedIn profile, for example.